APPENDIX A

APPLICATION TO MAKE ALTERATIONS/RENOVATIONS

KNIGHTSBRIDGE MANSIONS BODY CORPORATE

I / We the undersigned, hereby make application to the Trustees of the Body Corporate of Knightsbridge Mansions to make alterations / renovations as described by me / us below and I/ we undertake to comply with the conditions set out hereunder.

(The page below is to be completed in full by the applicant who must be the registered owner of the flat concerned  and who must sign page 4 after having studied all the preceding conditions).

CONDITIONS

The conditions set out herein are made in the interests of all who have invested and / or live in Knightsbridge Mansions. Applicants must appreciate that their proposed activities may affect those residing in the building and it is most important firstly that, any detrimental impact is kept to an absolute minimum and secondly that, once started the work is completed expeditiously within the work period applied for.  It is the function of the Trustees to ensure that all applicants / owners act within reasonable diligent care and with due regard and proper consideration for the remaining owners and occupants of the building.

These conditions have been framed accordingly in the Knightsbridge Mansions Conduct Rules – it is the duty of the Managing Agent, the Trustees and the Body Corporate’s Construction  Supervisor (if applicable) to see that they are adhered to.  Your co-operation with them is therefore earnestly requested.

1.   The following broad definitions will apply:

a)   Alterations shall mean any work involving structural alterations or additions to a section or unit including the removal, creation or modification of a wall or any structural part of the building and includes work which affects the exterior appearance of a section or unit.

b)   Renovations shall mean any internal redecoration or refurbishment of the existing interior of a unit or section including the replacement, removal or creation of internal fittings such as kitchen and other cupboards, sanitary ware, floor coverings etc.  The Trustees will be the sole and final judge of whether the work proposed constitutes “Alterations” or “Renovations” as referred herein.

c) Alternations and renovations will comply in all respects with the Knightsbridge Mansions Conduct Rules as contained in APPENDIX B.

d) Access to the apartments will be only through the back stair case.  Protective sheeting is to be installed over doorways and on hallway floors at all times during the work.

e) The lift may not be used by workmen or materials for any construction purpose.

f) For any work involving electrical or plumbing, a pre and post inspection by the Body Corporate approved contractors will be required at the owner/applicant’s expense and before work may commence.

2.   The procedure for obtaining approval is as follows:

ALTERATIONS:

a)   This application with a sketch/architect’s plans of the proposed alterations, must be submitted to the Trustees for prior approval in writing.

b)   After prior written approval is given by the Trustees it shall be the responsibility of the applicant to see that professionally prepared plans (which may not deviate from the approved sketch plans) are duly approved by the Cape Municipal Council.

c)   A copy of the plans, as approved by the Cape Municipal Council, must be submitted to the Trustees, alternatively the Trustees must be supplied with proof that Council approval is not required.

d)     If the Trustees consider it necessary they shall be entitled, at the cost of the owner/applicant to seek the advice of an independent Architect or other professional person as to the acceptability of the proposals.

RENOVATIONS:  Where only renovations as defined above, are proposed, this application must be submitted to the Trustees.  The Trustees may at their discretion, request further documentation to support this application.

       3.  Confirmation that the work may proceed will be conveyed to the applicant by the Managing Agent on behalf of the Trustees with whom the date for     the   commencement of the work shall be arranged.  The Trustees will also supply information concerning access by the applicant’s workmen and the maintenance of security within the building (a most important requirement).

       4.  No work may proceed until approval has been conveyed in writing, by the Trustees as above and the deposit, as mentioned below, has been paid to the Managing Agent.  The owner must also notify surrounding residents timeously of the proposed work schedule.

     5. The applicant accepts full responsibility for any damage caused by his/her contractors to common property or other units in the building and indemnifies the Trustees and other owners against such damage.

6.   No work may be carried out on Sundays, Public Holidays or outside normal working hours i.e. 09h00 – 1600.  Work on Saturday can only be between the hours of 10:00 and 14:00.

7.   No demolition, hammering, drilling, sawing or use of any power tools or other disturbing noise producing activities may be undertaken outside of the normal working hours above.

8.   Contractors must clean up the common property each and every afternoon before leaving the site.  If this is not done it is understood that the building’s cleaners will do so at overtime rates, at the relevant owner’s expense.

9.   No rubble is to be left in the grounds of the building overnight.

10. Body Corporate electricity may not be used except with the written consent of the Trustees in which case a charge will be assessed for the electricity consumed for the account of the relevant owner.

11. All doors and windows being installed must conform in outward appearance in every aspect with other doors and windows already installed in similar positions elsewhere in the building.

12. The relevant owner indemnifies the Body Corporate in respect of any damage caused to its common property, either inside or outside the building and will pay the cost of repairing or restoring the damage caused during the course of the alterations / renovations to their flat.

13. A deposit to be determined by the Trustees for alterations and/or renovations shall be paid to the Managing Agent before any work may commence, from which costs of rectifying any damage to common property, as mentioned above, as well as any other charges accruing to the owner arising out of paragraphs 9 and 10 may be deducted.

14. Any and all charges, expenses and costs accruing against the relevant owner arising from matters contained anywhere in the aforegoing conditions are payable on demand and as stated in paragraph 13 will be deducted from the deposit.  However, should the amount of the deposit prove to be insufficient to meet the whole of such costs, the deficiency must be paid on demand.  Failure to comply will result in legal action being instituted against the defaulting owner and the amount outstanding will be debited to the relevant levy account thereby delaying any pending transfer of the unit until such time as the amount is settled in full.

15. Any balance of the deposit remaining will be repaid to the relevant owner after completion of the alterations/ renovations to which these conditions apply and after all charges have been deducted from the initial deposit when so approved by the Trustees.

16. It is the responsibility of the relevant owner / applicant to ensure that their contractors and workmen comply with the terms of these Conditions.

I / we hereby accept the above mentioned Conditions and make application accordingly.

__________________      _____________________________________________

DATE                                                                   OWNER / APPLICANT

COMMENCEMENT CERTIFICATE

KNIGHTSBRIDGE MANSIONS BODY CORPORATE

We, the Trustees of the above mentioned Body Corporate, hereby authorize the commencement of the alterations / renovations to flat no. ______ as detailed in the aforegoing application document and attached sketches / plans.

Signed at ______________________ on this ____ day _________________20__

_______________________

CHAIRMAN

_______________________

TRUSTEE

_______________________

MANAGING AGENT

APPENDIX B

            All Knightsbridge Mansions Conduct Rules must be adhered to with alterations/renovations, but’ for convenience, these are the Conduct Rules specifically related to alterations.

4.         DAMAGE, ALTERATIONS OR ADDITIONS TO THE COMMON PROPERTY AND STRUCTURAL ALTERATIONS TO THE INTERIOR OF SECTIONS

(1)        An owner or occupier of a section shall follow the procedure stipulated in sub-rule (2), before he commences with any of the following work: -

(a)        A visible alteration, addition, extension, renovation, repairs or decoration to the common property or to the exterior of sections, including, but not limited to the installation of: -

(i)         Any locking device, safety gate, burglar bars or other safety device for the protection of his section; or

(ii)         Any screen or other device to prevent the entry of animals or insects; or

(iii)        Any radio or television aerial; or

(iv)               Any air-conditioning apparatus.

(b)        A visible change to the appearance, quality or colour of the common property or of any device attached thereto.

(c)        An addition, alteration or renovation to the internal structure of a section, inclusive of, but not limited to the following: -

(i)                   Removing or changing of interior walls;

(ii)                 Making any openings or changes in the exterior walls;

(iii)                Remodelling of bathrooms or kitchens;

(iv)               Changing or replacing of plumbing, i.e. pipes, shut off valves, toilets, bath tubs;

(v)                 Heating, including pipes, radiators, valves or thermostats;

(vi)               Electrical installations, including wires, circuit breakers, additional receptacles;

(vii)              Laying of new floors other than carpets;

(viii)            Installing in-unit washers and dryers;

(ix)               Installing dish washers and kitchen exhausts;

(x)                 Window modifications or replacements are subject to additional requirements.

(xi)        The installation of any radio or television aerial, which is visible from outside a section;

(xii)       The installation of any air-conditioning apparatus, which is visible from outside a section.

(2)       A written request, dated and signed by the unit owner and fully describing the proposed work, must be submitted to the Trustees no less than 30 days prior to its intended start.  Prior to the commencement with any of the work referred to in sub-rule (1), an owner or occupier shall: -

      (a)       Meet or exceed the requirements of the City of Cape Town

                 building codes for all construction and remodelling work which is

                 subject to building code regulations and obtain the permission of

                 the local authority (if so required);

(b)      Satisfy the provisions of the applicable Management Rule and the Sectional Titles Act, No 95 of 1986;

(c)        Apply to the trustees in writing for their consent to do the work, and such application shall be accompanied, (if required or necessary) by: -

(i)         Sufficient plans and specifications to enable the trustees to consider the design, manner of installation, effects and the suitability of such alteration, addition or decoration.

                        (ii)         The consent, if applicable, of the local authority.

(d)        Make a requisite building deposit to the trustees (or to the manager or managing agent).  The amount of the building deposit, as determined by the trustees, will depend on the extent of the proposed alteration.  The building deposit shall be held as a guarantee to cover the cost of repair of any possible damage to the common property when carrying out the work referred to in sub-rule (1).

(e)        Obtain the written consent from the trustees of the scope and schedule of the proposed work and adhere to any further Directives or conditions imposed;

(f)         For security purposes, inform the trustees (or the manager or managing agent) of the contact details of the contractor and the dates and times that the work will be done.

(2)       If the proposed work, additions, improvements or alterations, in the Trustees’ sole judgment, (which may be augmented by an opinion obtained from an outside professional), will not adversely affect the functionality, performance, and future upkeep of the common areas, the Trustees will grant an approval provide that:

a.          The unit owner is current on all levy obligations;

b.         All work, material deliveries, and rubbish removal shall comply with the construction, delivery, and use of the lift rules of the Trustees, a copy of which must be given by the unit owner to the contractor before the work begins.

c.          The unit owner submits a cheque for the amount determined by the trustees as a deposit for any damage that might occur to common areas.

d.         A signed and dated affidavit stating that the unit owner and his or her successors will assume full responsibility for any damage to the common elements or to the property of other unit owners that may result from the performance or operation of the proposed additions, alterations, and improvements, as well as for any expenses incurred by the body corporate in connection with removing and replacing of owner-installed items to gain access to the common areas for repair and maintenance purposes.  The Trustees or the STA may provide a form designed specifically for this purpose.

(4)        All work referred to in sub-rule (1) shall –

(a)        Conform to the specifications as to appearance, quality, colour and manner of installation as required by the trustees and/or as contained in the Guidelines;

            (b)        Be aesthetically acceptable in accordance with Conduct Rule 5;

            (c)        Be executed by suitably competent persons or contractors;

            (d)        Be done in accordance with the Guidelines, Directives and/or further

conditions imposed by the trustees;

(e)                  Be performed between the hours of 9:00 and 16:00 on Mondays

             through Fridays, and Saturdays from 10:00 until 14:00, since  construction,

             repair and remodeling may become source  of disturbing noise,.  No work of

             this nature may be done on Sundays or legal holidays.

(f)         Be executed in such a manner as not to cause damage to the common property or to the property of other occupiers and not to cause injury to any person;

(g)        Not obstruct any body corporate employee or contractor in performing any work on the common property.

(5)        An owner or occupier of a section shall not mark, paint, drive nails or screws or the like into, or otherwise damage, or alter, any part of the common property without first obtaining the written consent of the trustees. 

(6)        Should any damage (referred to in sub-rule (3)(f)) be caused when effecting the work referred to in sub-rule (1), the owner shall be strictly liable for the cost incurred to repair such damage, and should an owner fail to repair such damage and any such failure persists for a period of 30 (thirty) days after the giving of written notice to repair, given by the trustees or the managing agent on their behalf, the trustees shall be entitled to remedy the owner’s failure and to recover the reasonable cost of so doing from the building deposit referred to in sub-rule (2)(d) and/or from such owner.

(7)        Should a body corporate employee or contractor be obstructed or hindered in performing any work on the common property, by reason of the work referred to in sub-rule (1), the owner concerned shall be liable for any additional costs incurred by the body corporate in the performance of such work.

(8)     All materials, tools, and equipment must always be moved through the rear parking area.  Neither the front nor the rear entrance gate may be left open while unattended.  Parking is not allowed in the back area.  Doors must not be propped in a manner that will damage their hinges, frames, locksets, closures or the doors themselves.  Wedging at the hinge side is expressly prohibited.

(9)     Equipment, tools, materials and debris may not be stored overnight outside of the unit where the work is performed, as all hallways and stairways must always be kept free of obstacles, due to fire code and insurance regulations.  Therefore, at the end of each work day, these items must be either stored within the unit or hauled away.  Special waste disposal arrangements can sometimes be made with a scavenger company at the unit owner’s expense. 

(10) Unit owners are responsible for informing their contractors and suppliers about the Knightsbridge Mansions requirements and the rules that pertain to construction, deliveries, lift use and debris removal.  Unit owners will be held liable for any rule infractions and damages to the common areas resulting from the actions of their contractors and suppliers, as well as from their own actions.

(11)       After conclusion of the work, all rubble shall be removed and the property shall be neatly restored within a reasonable time as specified by the trustees.  Upon restoration of the property the requisite building deposit shall be refunded to the owner, if not used to cover any costs aforementioned.

(12)       An owner or occupier of a section shall be responsible for the maintenance of the alterations or additions referred to in sub-rule (1).  Should an owner or occupier fail to maintain such alterations, additions or decorations, and any such failure persists for a period of 30 (thirty) days after the giving of written notice to maintain given by the trustees or the managing agent on their behalf, the body corporate shall be entitled to remedy the owner’s failure and to recover the reasonable cost of doing so from such owner.

(13)       Should an owner or occupier effect any work referred to in sub-rules (1) or (4) without having obtained the trustees written consent, or should the work not conform to the requirements referred to in sub-rules (3)(a) and/or (b), the trustees may require an owner to remove such object and restore the property, at his own costs in accordance with Conduct Rule 17(3).

(14)       Notwithstanding the provisions of sub-rule (13), an owner or occupier who is in breach or non-compliance with the provisions of this Rule, or any Directives issued in terms hereof, shall be subject to the im­position of a fine in terms of Conduct Rule 18.