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MINUTES OF THE ANNUAL
GENERAL MEETING OF THE KNIGHTSBRIDGE MANSIONS BODY CORPORATE, HELD ON 29TH
APRIL 2010, AT 18H00, AT OFFICE OF IHFM (PTY) LTD SITUATED IN SUITE 206,
MATRIX HOUSE, 73 STRAND STREET, CAPE TOWN.
Quorum:
18 owners or by proxy holding 57.4382% of the PQ.
In Attendance: Mr. Michael Bauer (IHFM (Pty) Ltd)
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Welcome and quorum.
The required notice
having been given and a quorum being present, the meeting was duly
constituted and opened.
Mr. Bauer welcomed
all those present and thanked them for taking the time to attend the
meeting. He also thanked the Trustees and the Chairman for their support
and effort over the past year.
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To approve with or
without amendment the minutes of the previous AGM held on the 23rd
April 2009.
The Minutes as
circulated were approved. Proposed by Dr Durst and seconded by Mr S Barick.
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To consider the
Chairmans report.
The report was
considered and its contents noted. A special thank you to the Chairman was
raised for preparing this well documented and comprehensive report.
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To consider and
approve the audited annual financial statements for the year ended 31st
December 2008.
As per the audited
financial statements, the Auditors have confirmed that they reflected an
accurate record the income and expenditure for the past financial year. It
was noted that due to incorrect bank reconciliation from Permanent Trust,
the issuing of the draft report was delayed.
The financial
statements were approved with the following amendment:
In
note 10) special levy: replace one of the water accounts. with several
municipal accounts.
Proposed by Dr Durst
and seconded by Ms C Himley.
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To approve the
forecast of income and expenditure, for the period 1 January 2010 to 31
December 2010.
The Budget, which
included an 8.5 % increase in ordinary levies and showed a Rand 58 338.50
surplus for the year, was unanimously approved.
It was noted that due
to negotiation by the Chairman the increase in security levy was only in
effect from 1st May 2010 and the additional funds would be
booked to reserves and used for additional security staff during the World
Cup if so required.
Proposed by Dr Durst
and seconded by Mr. Barick
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Approval of the
schedule of insurance replacement values of each section.
The building is
valued at Rand 62, 167,764.00. This equates to a rate of Rand 15,388.66
per square meter.
It was noted that the
owner of unit 104 has informed the Managing Agent of a mistake in the PQ
attached to the notice, which has now been rectified with the insurer.
The replacement
values with the amended PQ were approved.
Proposed by Ms C
Himely and seconded by Dr Durst.
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To appoint the
auditors for the ensuing year.
It was agreed that
Nolands be retained as the auditor for the ensuing year with the provision
to re-negotiate their fees for the year. If they are not negotiable, then
the Trustees shall source a cheaper alternative.
Proposed by Dr Durst
and seconded by Mr S Barick.
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To elect five
Trustees for the ensuing year.
The nominations
received within the required time frame are as follows:
Dr R De Villiers
Mr. S Barick
Dr M Durst
Ms C Himely
Mr G Hammer
It was agreed that
all the above be elected.
Ms L Woods has sold
her property and will be therefore removed as Trustee once transfer has
taken place. The Trustees and owners thanked Ms L Woods for her 7 years of
service on the board of Trustees and wished her all the best.
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Any directions or
restrictions on the trustees in terms of section 39 (1) of the sectional
titles act 95 of 1986.
No directions or
restrictions were set on the trustees.
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To determine the
domicilium citandi et executandi of the body corporate.
The domicilium of the
body corporate is as follows:
Knightsbridge
Mansions Body Corporate c/o: IHFM (Pty) Ltd
Suite 206, Matrix
House, 73 Strand Street, Cape Town. 8001
Postal address:
Knightsbridge
Mansions Body Corporate
235 Beach Road, Sea
Point 8005
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Closure.
There being no
further business to discuss, the meeting closed at 18h20.
Chairman
Date
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